Where did your week go? An exercise in time management

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  24th Nov 2010 - 00:06 24th Nov 2010
David Hardstaff
Home Counties Busine...

It can be truly alarming, this type of exercise! I tend to load everything I need to do as tasks etc., so that they turn up in my calendar along with appointments and so on. The problem is that I then keep moving stuff around, otherwise there's no free time for the next couple of weeks!

  26th Nov 2010 - 23:00 26th Nov 2010
Danny Slevin
Customer Insight

Right then, scores on week 2

Work stuff (time i invoice for): 23 hours (much, much better!)

Marketing etc: 1.5 hrs

Blogging: 2 hrs

Admin: 3 hrs

Dicking around on the internet: 4.5 hrs (mainly defending ireland's honour in the face of it's ridiculous economy. Time well spent!)

Telephone, email responses: 2 hrs

Networking: 3 hrs

Filling out time sheets: 20 minutes-ish

Initial reponse: Great week. Knackered!

  27th Nov 2010 - 10:10 27th Nov 2010
Angela Backhouse
Briants Chartered Ac...

That's great improvement Danny, sounds like something I could do with trying for sure. Do you think seeing it written down has given you more focus/clarification?

Could you send me a copy of this to try?

  27th Nov 2010 - 12:33 27th Nov 2010
Danny Slevin
Customer Insight
Quote:

That's great improvement Danny, sounds like something I could do with trying for sure. Do you think seeing it written down has given you more focus/clarification?

Could you send me a copy of this to try?

Hey Angela,

Have emailed it across to you.

Enjoy!

  27th Nov 2010 - 21:17 27th Nov 2010

I have days where I feel I have accomplished loads, but when I Iook back at what I've done in terms of chargeable time, it's poor. I've thought about outsourcing my admin, as even though it seems pricey at first glance, it's still cheaper than doing it myself when there's chargeable work or networking to do. Something for the new year maybe...

I've tried the Pomodoro technique (Google it!), but that doesn't work when the phone is constantly ringing or urgent emails are flying in.

I'd love a copy of your timesheet, Danny, but how do you find it works when you're not always at your desk? Does anyone know of a good time recording/journal app that can be used on the move?

  27th Nov 2010 - 21:41 27th Nov 2010
Dominique Emmans
Complete Catering Se...

Hi Danny, Can I have one as I think it might help me be more productive.

Ta

  28th Nov 2010 - 12:18 28th Nov 2010
Danny Slevin
Customer Insight

Claire & Dominique - PM's sent

With regards to being out of office what i've tended to do is keep track on the iphone notes app and then update when i get back (which i've remembered to do most of the time!)

  28th Nov 2010 - 13:48 28th Nov 2010

You've forgotten dicking about in Starbucks

/whistles

  28th Nov 2010 - 17:34 28th Nov 2010
Hannah Edwards
Baby h Jewellery

Can you send me a copy?

  28th Nov 2010 - 17:55 28th Nov 2010
Ronnie Ilan
sUrjj LEGAL Ltd

It is scary how much time is spent on non-chargeable matters. I am taking drastic steps in the new year to improve on this - I am easily doing 12 - 14 hour days and a few hours over the weekends, and at the end of each day my to do list seems longer than at the begining. Ironically, every time I decide on a new efficiency measure (new system, delegation and so on) it ends up taking up much more of my time (but worth it in the end, I hope).

  29th Nov 2010 - 11:52 29th Nov 2010
Danny Slevin
Customer Insight
Quote:

You've forgotten dicking about in Starbucks

/whistles

That was an important high level meeting of business peoples and in no way dicking about. :D

Although, granted i did forget to include it.

Hannah - time sheet sent.

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